These days, building departments’ ask for a multitude of fees to permit everything. We realize that it is often not always possible to have all necessary checks on hand and signed at all times to meet the needs of Municipalities.
Since customer service is our top priority, we wanted to create a system that would be more convenient and efficient for you.
The Expense Account is a program that allows The Permit Group to pay, balance, and reconcile municipality fees on your behalf. Not only does this alleviate the time consuming bookkeeping task of writing, tracking and balancing bank statements for a large volume of municipal checks, it eliminates the constant need for your company to provide our Expeditors with multiple, individualized checks to cover your permit fees. This reduces time delays and unnecessary pressure on you in a variety of ways.
As I’m sure you are aware, each building department has its own set of rules regarding fee payment; i.e. paying on submittal vs. pick-up (or both), correction and revision fees, permit review fees, renewal expenses, reinspection fees…even the way in which the check is made payable varies greatly from building department to building department!
Additionally, the individual permit fees that building departments charges fluctuate significantly based on ‘what’ you are permitting. For example, the fees vary according to the type of construction, the job value, scope of work, the number of openings being modified, etc. And in most cases the bigger the job and construction value, the higher the permit fee.
By using the Expense Account, you don’t need to worry about contacting building departments ahead of time to know all fees and when they will be due for each and every job and permit; this option alleviates that. You won’t have to incur costly delays in permit turnaround time due to any unforeseen and unexpected fees that may arise at the building departments; there is never a time delay due to finances, because our Expeditors are not restricted to using only the checks you provide to us ahead of time.
This program was created to make this process more convenient and efficient for you. Utilizing the Expense Account option, in lieu of your own employees constantly trying to stay ahead of the game, saves you time.
The Expense Account works as follows:
1.) Your company provides The Permit Group with a check that is deposited into an expense account.
2.) These funds are then used, as needed, to pay for your submittals, pick-ups, NOC recordings, etc. – covering all the services you require.
3.) All fees we pay on your behalf are recorded into an automated Expense Account report specifically designed for your company.
4.) This report is sent to you via fax, email, or dropped off by your Expeditor, upon your request, or whenever your balance is low.
5.) Your company will be responsible for replenishing your Expense Account (by providing our Expeditor with a check, or by mail) when your balance is low.
Please note: The monies on your Expense Account report are fees paid out to Municipalities and Government Buildings only. Our service fees will always be billed to you separately, on invoices, approximately every two weeks.
One of the most important aspects of the Expense account is that it must maintain a positive balance. Simply put, the expense account is not a credit option. There must be money in the account to cover the checks written to the building departments for your permit fees. We cannot write a check to a municipality if there are not sufficient funds in the account to cover the fees. When your balance is low, you must replenish your account as soon as possible in order for us to continue writing checks for you.
We understand it is not always feasible to keep a large balance in your expense account. Since this account was created for your convenience, we are happy to find a way to work with you, whether it is working to create weekly spending estimates and reports, or maybe deciding to use the expense account for most smaller jobs and writing individual checks for the larger jobs that often rapidly deplete your account. Please contact us anytime, so we can discuss some options for you if you would like.
***The Expense Account***
The Expense Account allows The Permit Group to pay, balance, and reconcile municipality fees on your behalf. Not only does this alleviate the time consuming bookkeeping task of writing, tracking and balancing bank statements for a large volume of municipal checks, it eliminates the constant need for your company to provide our Expeditors with multiple, individualized checks to cover your permit fees.
Custom proposals & pricing are available upon request for outside daily coverage area Permit expediting & projects that require a large volume of permits to same municipality same day (Condos, Town homes, multiple units etc.) or for unique situations emergency and non emergency. Please Contact your Permit Group Client Representative for details
The Expense Account
PER MONTH
The Expense Account allows The Permit Group to pay, balance, and reconcile municipality fees on your behalf. Not only does this alleviate the time consuming bookkeeping task of writing, tracking and balancing bank statements for a large volume of municipal checks, it eliminates the constant need for your company to provide our Expeditors with multiple, individualized checks to cover your permit fees.
Receipt Service
In addition to the Expense account we also offer a receipt service. All fees spent on / for permits and recording are public record and are available on-line, over the phone, and in most instances are printed directly on the issued permit. If your accounting system requires receipts for each individual transaction we can furnish them on a monthly basis with a hard copy of your expense account report itemizing each individual transaction.
